Privacy Policy

Your privacy is very important to us, and this privacy policy explains how Vendavoucher will collect, use, communicate and disclose, and make use of your personal data. This privacy policy applies to Vendavoucher's website and all products and services offered by Vendavoucher.

Who is Vendavoucher?

Vendavoucher is a brand that forms part of B-Sharp Solutions Limited. B-Sharp Solutions Limited, company registration number 10232089, has its registered office at Chartwell, Farnham, Surrey, England, GU9 8SU. We have designed this website with a view to offering businesses an easy way to reach new customers and build their brand by offering vouchers and give-aways that they can easily manage on our system.

Your agreement

Please read this privacy policy before using this site or submitting any personal data to us. By using this website, you accept the following:

We will collect and use personally identifiable information solely to fulfil those purposes specified by us as set out in this policy; Personal data that you provide to us should be relevant to the purposes for which it is to be used, and should further be accurate, complete and up-to-date; We will protect personal data by reasonable security safeguards against loss or theft, as well as unauthorised access, disclosure, copying, use or modification; We will readily make available to our customers and potential customers information about our policies and practices relating to the management of personal data. If you do not agree to this policy, please do not use our site.

Privacy Information

What personal data of yours will Vendavoucher collect and use?

During the course of your using Vendavoucher's website and for purposes of relying on the services offered by Vendavoucher via the website, you may be required to submit the following information via the website to Vendavoucher:

User information including email address;
Name/s of vendors representatives (in this regard, you undertake that any information you provide relating to another person is disclosed to Vendavoucher with that other person's knowledge and consent);
Address and contact information; and
Banking details.

You may visit Vendavoucher's website anonymously. We will only collect personally identifiable information from you if you voluntarily submit such information to us. You may always refuse to supply personal data to us, except that this may prevent you from engaging in certain site-related activities.

Note also that Vendavoucher utilises the services of a third party e-commerce gateway to facilitate the receipt of payment/s from you in relation to the performance of services you contractually require from Vendavoucher. This gateway will require you to submit debit or credit card information to it. Vendavoucher will not have any access to, or control over, any such information submitted to the gateway. Vendavoucher will simply receive confirmation from the gateway that your payment has been processed. Should you have any queries relating to the gateway's use or processing of your personal data in this regard, you will need to contact the suppliers of the gateway directly (Stripe.com).

How will Vendavoucher use your personal data?

User information including email address — to create a user account and to contact you with information relating to your account and your use of Vendavoucher's services;

Name/s of vendor representatives or contact persons within your organisation, as specified by you,;
Address and contact information — for delivery of services and orders

What is the lawful basis for Vendavoucher processing your personal data?

The above mentioned personal data is required by Vendavoucher in order for it to be able to provide the services to you that you are requesting contractually via the website. Should you choose not to provide certain or all of the requested personal data to us, Vendavoucher may not be able to perform some or all of the contracted services.

Who will the recipients be of your personal data?

Vendavoucher will predominantly use vendors personal data itself in order to perform the services they request via the website.

Vendavoucher will share a vendor's company information with any person who engages with pages relating to vouchers provided by that vendor only in the ways described in this privacy policy. We will not trade, rent or disclose your information to others, except:

(i) Where we provide some of our services through contractual arrangements with third parties, where sharing of
information is necessary to operate our site and to avail yourself fully of the services we offer. Specifically, should you choose to use these services:

we would need to release your company name, address and contact number information to a third party individual who sought to contact the vendor of a voucher they are trying to claim or have claimed;

(ii) Where we are required by law enforcement or judicial authorities to disclose personally identifiable information; or if we believe in good faith that we are required or permitted to disclose such information by law or legal process; or the disclosure of such information is necessary to protect the rights, reputation, property or safety of Vendavoucher or its affiliates.This may include where we are trying to protect against or prevent actual or potential fraud or unauthorised transactions; or to investigate a fraud which has already taken place.

For how long will Vendavoucher retain your personal data?

Vendavoucher will only retain your personal data for as long as is necessary. In particular:

User information including email address — we will only retain this information for as long as you wish to maintain a user account with Vendavoucher via the website. Should you elect at a future date to close your user account and advise us accordingly, we will delete your user account information within a reasonable period of time of receipt of such notification and close your user account. Closure of your account will mean that all of your vouchers and campaigns linked to this account will be marked as "expired" and the corresponding voucher codes can no longer be used. In addition, you will no longer be licensed to use any Vendavoucher logos or trade marks on your website social media or marketing literature;
For tax purposes Vendavoucher needs to retain records of vendor contact details. This information will be held for the statutory required period;
Address and contact information — Vendavoucher will retain this information for as long as you wish to use its services. Should you change your address details and/or other contact information at a future date you will need to advise us accordingly — we will update our records as soon as possible following receipt of your notification and will delete all old address and contact information. Further, should you decide at a future date that you no longer wish for Vendavoucher to retain this information, we will delete it from our records as soon as possible following receipt of your notification in this regard. However, please be aware that following deletion of your address and contact information you will no longer be able to use Vendavoucher's services;
Banking details — we will only retain this information for as long as you wish to receive payment of affiliate earnings from Vendavoucher. Should you change your bank account details at a future date you will need to advise us accordingly — we will update our records as soon as possible following receipt of your notification and will delete all old banking information. If you elect at a future date to advise Vendavoucher to delete your current banking information and do not provide us with alternative bank account details, we will no longer be able to make any future payments to you, and we cannot be held liable to you for any failure to make any such future payments.

What are your rights in relation to Vendavoucher's collection and use of your personal data?

At any time you may contact Vendavoucher and request detailed information regarding what personal data Vendavoucher holds on you. You may also notify Vendavoucher at any time in relation to any required updates to personal data, and we will give effect to such request/s as soon as reasonably possible following receipt of your notification.

Should you require Vendavoucher to delete some or all of the personal data it holds for you, you may do so at any time and Vendavoucher will give effect to such request as soon as reasonably possible following receipt of your notification. However, as described elsewhere in this privacy policy, any deletion of your personal data may mean that Vendavoucher is unable to perform some or all of the services you have requested via the website.

Should you wish to lodge a complaint against Vendavoucher in relation to our collection, holding and/or use of your personal data, you may do so with the UK supervisory authority (Information Commissioner's Office — https://ico.org.uk/make-a-complaint/).

Marketing

Vendavoucher will only provide additional information to you via email, including service messages with important information about your account, informative newsletters, special promotions and other announcements, where you have consented to receive such additional information via the website. You will have the option on the website to manage your subscriptions to these communications or to unsubscribe from receiving email messages, at any time. Vendavoucher requires its vendors to agree to its privacy terms and conditions when engaging with customers. Users are free to report vendors who breach Vendavoucher's privacy policy by sending an email to privacy@vendavoucher.com.

Cookies

Vendavoucher uses 'cookies' to recognise each user of the website, and the user's access privileges. A cookie is a series of data characters that, when programmed into a site, is placed by the web server into the browser's application folder on your computer and will allow this website to associate you with your information. Most Internet browsers are initially set to accept cookies. You may choose to set your web browser to refuse cookies, or to alert you when cookies are being sent. If you do so, note that some parts of the website may not function properly. Vendavoucher cookies do not have the capability of infiltrating your hard drive and gathering your personal and confidential business information.

Children's Privacy

You must be 18 years of age or older to create a user account on this website. Vendavoucher does not knowingly solicit or collect personal data from children under the age of 18.

If you otherwise have reason to believe that any personal data has been submitted to us by a child under the age of 18 contact us and we will delete that information as soon as possible. Following such notification, we will not disclose that information to any third party or use it ourselves in any way.

Third party websites

You may find marketing, vouchers or other content on Vendavoucher's website that links to sites and services of our partners, suppliers, advertisers, vendors, sponsors, licensors and other third parties. Some of these parties may require your personal information to fulfil delivery of the vouchers you claim. Vendavoucher not control the content or links that appear on these sites and are not responsible for the practices employed by third party websites linked to or from our site. In addition, these third party sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing or interaction on any third party website which has a link to Vendavoucher's site, is subject to that other website's own terms and policies.

Questions about this privacy policy and contact information

If you have any questions about this privacy policy, please contact B-Sharp Solutions Limited at:

info@vendavoucher.com;

8 Chartwell, Farnham, GU9 8SU;

Vendavoucher's Data Protection Officer/representative in relation to this privacy policy:
Mr S.V. Young, info@vendavoucher.com